Frequently Asked Questions

For Montana Tech Faculty and Academic Departments

Who can submit content to Digital Commons @ Montana Tech?

Currently, Montana Tech Faculty can contribute eligible content. Montana Tech Library can assist with locating, digitizing, clearing copyright and depositing your work in Digital Commons. As the repository continues to develop, the library will be able to accept works from students and others at Montana Tech.

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What materials can be contributed?

The work should be scholarly in nature. Deposits are intended to be permanent contributions to the repository; works that are in progress or ephemeral in nature are not recommended for contribution.

Examples of Eligible Materials:

  • Journal articles and essays
  • Conference proceedings, papers and presentations
  • White papers and technical reports
  • Research reports from grant-funded projects with Open Access requirements
  • Research data sets

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Why should I contribute my work?

Digital Commons @ Montana Tech makes your scholarship available in a single place online, enabling global access. Research indicates that articles are cited earlier and more often if they are available in an open-access repository like Digital Commons @ Montana Tech. This visibility creates awareness that benefits both you as the creator and Montana Tech as an institution.

Benefits

  • Your scholarship receives high visibility in a centralized, online location where researchers can easily discover and cite your work (via searches in Google Scholar and other search engines).
  • Digital Commons provides you with precise, monthly download reports for immediate feedback on your work and for inclusion in tenure and promotion portfolios.
  • Digital Commons creates a digital archive of all your academic work, including previously unpublished work such as conference presentations and white papers.
  • Your scholarship is provided a context side-by-side with the scholarly and creative contributions of your colleagues.
  • Your academic work is included in the full range of research conducted at Montana Tech providing you with institutional recognition.
  • For your unpublished works, you retain Copyright Ownership and control of your intellectual property rights while granting Digital Commons @ Montana Tech permission to include your Materials in the repository.
  • For previously published materials (e.g. journal articles, books chapters, etc.), the library makes every effort to obtain clearance from the copyright holder, thus enabling an electronic copy to be archived in Digital Commons @ Montana Tech. Continuity assures that your work has a stable online location that can be cited now and in the future.
  • Every work deposited is assigned a unique, persistent URL so users can cite faculty work freely without concern for broken links.
  • The “Tell a Colleague" link enables users to easily share work with others, and integrated RSS ensures constant updates.

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My work has been published in a journal and I do not know if I still own copyright. Can I still deposit my work?

Yes, provided that copyright clearance can be obtained if necessary. Publishers customarily require authors to give up ownership (copyright) of their work in return for publication. Montana Tech Library can assist with requesting copyright clearances for previously published materials and can also provide information on how to retain rights for future work using one of the Creative Commons licensing agreement options.

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What rights do I grant the university when I deposit my work in Digital Commons @ Montana Tech?

Individual authors retain their copyright, but are asked to complete a Submission Agreement for materials deposited. If authors have signed over their copyright to publishers, the library will contact publishers on the author’s behalf and obtain written permission to deposit works. Requests for commercial use of materials found in the Digital Commons @ Montana Tech will be referred back to the author.

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As a faculty member, what do I have to do to deposit my work?
  • First, download, sign, and send the Submission Agreement via campus mail to:
    Conor Cote, Library
  • Second, email the full citation or a digital copy of your work to: Digital Commons Submission

    For more submission information, contact:
    Conor Cote 406-496-4839
    or
    Connie Daugherty 406-496-4668

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I do not have time to digitize or locate all my publications. Can the library help?

Absolutely! The library can assist with locating, digitizing, clearing copyright and depositing your work in Digital Commons.

For help, contact:

Conor Cote 406-496-4839
or
Connie Daugherty 406-496-4668

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I just had a new publication come out. How do I get this recent work into Digital Commons?

Use the same procedure for submitting your previous works:

  • First, download, sign, and send the Submission Agreement via campus mail to:
    Conor Cote, Library
  • Second, email the citations of your work to: Digital Commons Submission

    For more information about recent publications, contact
    Conor Cote 406-496-4839
    or
    Connie Daugherty 406-496-4668

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What file formats are acceptable?

Although most digital formats can be uploaded to Digital Commons, to assure long-term operability and improved search engine results, submissions in PDF format are encouraged. If a PDF is not available, or your work exists only in print format, the library will assist you with digitization.

Digital Commons staff will make their best efforts to maintain the content, structure and functionality of work you deposit. However, not all formats can receive the same level of preservation commitment, particularly with proprietary or uncommon file formats.

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I have research datasets that I would like to make available. Can I deposit them in Digital Commons?

Digital Commons welcomes research datasets that have been created by Montana Tech scholars. Digital Commons staff ask that authors provide as much information about the dataset as possible to enable “discoverability” of the data. Include the title, author(s), keywords, links to associated published research, and a description of the experimental method used.

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Can I withdraw a deposit?

Digital Commons is designed to provide long-term, persistent access to deposited items. If Montana Tech receives a request from an author to withdraw an item, the library will comply. If Montana Tech receives a request from someone other than the author to withdraw an item, the Library will embargo access to the item until a final determination is made. Contact , 406-496-4839 with requests for removal of items from Digital Commons @ Montana Tech.

Since any item within Digital Commons may have been cited via its persistent URL, a request for a removed item will generate a “tombstone”. The tombstone will contain metadata for the item with a message indicating the item was removed. The tombstone metadata will be visible to those who already have its persistent URL, but your former deposit and its metadata will no longer be searchable and the items will no longer be available for harvesting by services such as Google.

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Who do I contact for questions and assistance?
Conor Cote 406-496-4839
or
Connie Daugherty 406-496-4668

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